Privacy Policy and Cookie Policy

1. Introduction

At Emerson School, we are committed to protecting the personal information of our students, parents, staff, and visitors. We handle data in accordance with the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and relevant local regulations.

This policy explains:

• What personal data we collect and why.
• How we use, store, and secure data.
• What cookies and tracking technologies are in use.
• Your rights concerning your personal data.

2. What Data is Collected

a. Personal Information

We may collect the following personal information:

• Parents and Students: Names, addresses, phone numbers, email addresses, and student records.
• Staff Members: Contact information and employment records.
• Visitors: Information provided via forms or event registrations.

b. Browsing Data

We may collect technical data, including:

• IP address and browser type.
• Device information (e.g., operating system).
• Cookies to track interactions and enhance user experience.

c. How Student Data is Collected

We may collect student data through:

• Enrollment forms, portals, and online assignments.
• Surveys and event registrations submitted by parents or students.

d. Use of Third-Party Services

We use third-party services, such as Google Analytics, to monitor web traffic and engagement.

3. How Data is Used

• Communication: Sending announcements and newsletters.
• Website Improvement: Analyzing behavior to improve performance.
• Administrative Purposes: Processing student records and communications.
• Third-Party Sharing: Payment data may be shared with payment gateways, and limited information with educational platforms.

4. Data Storage & Security

• Data Retention: Data is kept only as long as necessary or required by law.
• Security Measures: We use encryption and role-based access control to protect data.
• Data Breach Procedure: We will notify affected parties and authorities in the event of a breach.

5. User Rights

• Access, Update, or Delete Data: Users may request access, updates, or deletion of their data.
• Parental Consent: We require parental consent for collecting data from minors.
• Contact communications@emerson-school.org to submit requests.

6. Cookies and Tracking Technologies

a. Types of Cookies Used

• Session Cookies: Temporary cookies during the session.
• Preference Cookies: Store settings like language preferences.
• Analytics Cookies: Track interactions for analytics purposes.

b. Managing Cookies

You can manage or disable cookies via your browser settings. Disabling cookies may impact site functionality.

7. Legal Basis for Processing Data

• Consent: Data processed with user permission.
• Compliance: Data required for legal obligations (e.g., attendance).
• Legitimate Interest: Data processed to improve services or communication.

8. Third-Party Links

Our website may contain links to third-party websites. Emerson School is not responsible for the privacy practices of these external sites. Please review their privacy policies.

9. Changes to the Policy

We may update this policy periodically. Users will be notified of significant changes via email or website notifications. Please review this page regularly for updates.

10. Contact Information

If you have questions or concerns, please contact:

• Data Protection Officer: Jason Beckerleg
• Email: communications@emerson-school.org
• Phone: 734-665-5662